Cabin Hostess
Cabin Hostess Guidelines:
Cabin Hostess — Responsibilities & Reminders
Thank you for being willing to be a cabin hostess this year! Your main job is to offer experience, strength, and love to those in your cabin.
Primary Responsibilities
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Offer experience, strength, and love — make sure everyone in the cabin feels welcome.
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Communicate information and provide reminders — the registration committee will email each hostess a list of cabin mates along with a guideline handout of items to relay before and/or during the retreat.
Optional Responsibilities
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Coordinate cabin supplies, drinks, and snacks — snacks/refreshments are always available in the cafeteria, but many hostesses like to have coffee, water, and snacks in the cabin, coordinated with cabin mates.
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Decorate the cabin — feel free to decorate the outside of the cabin with simple decorations (lights, streamers, etc.). Please be mindful to remove decorations before leaving Sunday and use only non-permanent adhesives to hang them.
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Share — hostesses often bring goody bags or small tokens (candy, plastic jewelry, stickers, etc.) for cabin mates.
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Show the ropes to first-time attendees — hostesses should be familiar with the retreat, ideally having attended Heart to Heart at least once.
Getting to know your cabinmates before you arrive makes for a smoother, more enjoyable weekend! Reach out ahead of time to connect and cover a few important details:
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Meet under your cabin sign in the pavilion after the Friday night speaker meeting so everyone can meet their cabin mates.
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Lights out no later than 11:00 p.m., and lights on at 7:00 a.m.
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Camp Olympia is a smoke-free property — smoking is permitted only in the designated smoking area.
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If you'd like coffee/water in the cabin, coordinate who brings the supplies (no tables in cabins, only bunks).
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Share cabin decoration plans — what to do and when to decorate.
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Remind everyone to follow the alphabetical snack list provided with their confirmation letter and deliver those snacks to the registration room upon arrival.
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Let them know people often bring stickers or small tokens to share — totally optional, just a fun extra.
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Remind them of the theme so they can bring a costume for the party/costume contest (no costume required — come as you are).
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We'd love to see t-shirts from past conferences — encourage anyone who has one to wear it to the Friday night speaker meeting.
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Ask if anyone has special requests or needs.
